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1. Gmail label header like outlook quick steps update#
2. Gmail label header like outlook quick steps full#

Your context should answer two questions: The bulkier the context, the more welcomed the shorter paragraphs, bullet points, and white space. Yes, it applies equally when sending an email. Now, ideally, your context should be listed from most to least important, so your reader can distinguish what they really need to know from what they don't.ĭon’t you find it as refreshing as a cold glass of lemonade on a hot day when you see bullet points and white space in an email? It’s as though the writer gets you. In the last section of your email, “Supporting Information” is a comprehensive header for all contexts. What if you don't have an action? No problem, under Action, type No Action or Read Below. And offering a due date is helpful for both you and your reader. Remember that the TO line and the Action area request should match. If multiple people are on the TO line address them separately as needed or as one group, like this:īob - Cancel next week's meetings for the budget review and instead schedule a time for the calibration.Īll - please send your list of high potentials by Thursday, March 26th.

Gmail label header like outlook quick steps update#

Please update D365 with John Doolittle’s files by April 1st. Even if the only action is to read the email or no action at all. Under the “Action” header you specify your exact request. State clearly what you want your reader to do. Don't make your reader have to squint, squirm, or skip your emails because they cannot figure out what you want from them. “To update you on XYZ proposal outcomes.” Then, use a one-liner to state your reason or purpose for writing it. Make it a header, stick the word "Purpose" in right after your greeting. Instead of sorting through piles of text, he can determine what it pertains to and why it matters upfront. When you state the Purpose upfront, within seconds your reader can decide to read or postpone into the sea of email forgetfulness. It stands for: Purpose, Action, Supporting Information, and Subject. It keeps front and center that you’re writing to busy people who don’t have time to shift through the sea of words. The PASS model is a structured way to approach all your email correspondence with etiquette and style. We, at McGhee Productivity Solutions, have labeled this, the PASS model. To an effective email, it’ll need three main components, a purpose, a request, and the reasons for the requests.

Gmail label header like outlook quick steps full#

Maybe the email was written in the third person as though the writer wasn't speaking to you, or maybe it was a brick of text that you flagged, but never read because it was just too much to review after a day full of meetings. We've all been on the receiving end of an email disguised as vomit from a sea of words gone wrong. By Jendayi Harris, Senior Consultant at McGhee Productivity Solutions